Are you enthusiastic, organised, and ready to make a real impact in a dynamic, growing company? We’re looking for a Business Administration & Marketing Assistant with a positive attitude (and a friendly smile!) to become a valued part of our Hydrobiology QLD Team.
This is more than just an admin role; it’s an opportunity to shine as the first point of contact, support all areas of the business, and grow your career in a fun, collaborative, and supportive environment.
If you’re ready to take your administration and marketing skills to the next level, while being part of a team that genuinely supports each other, we want to hear from you!
What We can offer YOU!
- Full-time position.
- Attractive Salary & Benefits Package: ($65,000 – $75,000) + Super + Training & Professional Development Opportunities + Flexible Working Offerings. * Negotiable for the right Candidate, based on skills, experiences and abilities.
- Spacious and modern office located in Milton, within Brisbane’s CBD adjacent to Suncorp Stadium, onsite parking and close to Public Transport.
- An engaging company culture with Team-building activities and wellbeing initiatives; that values work-life balance, diversity, and inclusion and a commitment to creating a workplace that reflects the communities and clients we serve.
- Opportunities to work alongside experienced professionals and recognised subject matter experts who support your professional growth and development.
- A Professional Development Program, with career path progression opportunities.
- Annual Company Team Building Activities– ‘Hydrobiology Day’ for the inclusion of all Staff.
- Health & Wellbeing benefits / Employee Green Fund Initiatives / Employee Assistance Program; all promoting a healthy lifestyle, within a safe and supportive working environment.
What makes this Role EXCITING?
- Be the friendly face of Hydrobiology, welcoming clients and visitors.
- Work independently and collaboratively, supporting administration and marketing projects across the company.
- Join a Team that works hard and plays hard- from climbing the Story Bridge to Archery Tag adventures, we love building strong connections and having fun together.
- Thrive in a culture that values diversity, creativity, and initiative- We hire people who believe in our Company Values: Excellence, Teamwork, Integrity, Performance, and Quality. (Not robots!)
- Enjoy a prime location just two streets from Suncorp Stadium, in a workplace that genuinely values your contribution.
What We’re Looking for in Our Ideal Candidate:
- Efficient and Reliable: Completes tasks on time, meets deadlines, and delivers quality results.
- Organised and Proactive: Manages your workload effectively, prioritises tasks, and keeps everything running smoothly.
- Flexible and Enthusiastic: Embraces new challenges and enjoys contributing to a growing, dynamic business.
- Team Player: Collaborates well with colleagues, supports a positive workplace culture, and values teamwork.
- Excellent Communicator: Builds strong relationships within the workplace; with fellow colleagues, clients through clear, professional communication.
- Health, Safety & Quality Minded: Understands and follows HSEQ policies and procedures; and actively seeks ways to improve processes.
- Professional and Ethical: Upholds high standards of integrity, accountability, and conduct in everything you do.
Main Tasks & Responsibilities:
- Reception & Front-of-House Management: Be the friendly face of our office- Welcoming visitors, managing phone and email enquiries, coordinating calendars, handling mail, liaising with couriers, and ensuring all office, field gear, and PPE supplies are well-stocked.
- Marketing & Events Support: Assist with internal and external marketing initiatives, social media content, website updates, and promotional materials. Support the planning and execution of company events, workshops, and client engagement activities, ensuring seamless organisation and a positive experience for attendees.
- Facilities & Workplace Support: Assist with onsite facilities management, including scheduling routine services (e.g., fire and safety equipment checks), coordinating staff training courses, and supporting workplace health and safety (WHS) initiatives.
- General Administration & Business Teams Support: Provide administrative support across our various business teams, including monitoring company inboxes, client and supplier portal updates, staff professional development and training coordination, general ad-hoc tasks such as stationery and supplies ordering, scanning, photocopying, record keeping/data entry, and assisting with reviewing and updating company processes, SOPs, and assisting with Health, Safety, Environment & Quality (HSEQ) Integrated Management System updates and related tasks.
- IT Coordination: Work with our IT provider to log support tickets, coordinate hardware needs, and ensure smooth day-to-day technology operations.
Why You’ll Love Working With Us!
Hydrobiology is a multi-award-winning environmental consulting company with offices in Brisbane, Perth, Singapore, and Brazil. We provide integrated expertise in the physical, biological, and chemical processes of environmental systems, with a strong focus on aquatic environments.
At Hydrobiology, we are committed to delivering outstanding client outcomes through sound science, innovation, and strong business management. Our core values – Excellence, Teamwork, Integrity, Performance, and Quality; guide everything we do, from solving complex environmental challenges to supporting a collaborative and respectful workplace culture.
Our work goes beyond the office. Our team of scientists, ecologists, geomorphologists, and ecotoxicologists undertake fieldwork across diverse and often remote environments, collecting environmental data and using advanced technologies to better understand and protect natural ecosystems.
We are passionate about environmental consulting and proud to contribute to sustainable, science-based solutions that protect waterways, oceans, and natural landscapes across Australia and internationally.
Our PEOPLE & CULTURE:
Hydrobiology is a progressive company that values and invests in its people. We place strong emphasis on employee engagement, role ownership, professional development, and opportunities for learning and research. Our collaborative and inclusive culture has fostered a loyal, high-performing team and contributes to our consistently low staff turnover. We are proud to provide a supportive environment where our people can grow, contribute, and share in the ongoing success of the business.
Environmental sustainability is central to our business strategy and embedded in everything we do. We prioritise health and safety, operate with environmental responsibility, respect human rights, and align our work with the United Nations Sustainable Development Goals. Through our work and community engagement, we are committed to protecting natural ecosystems and conserving environmental resources to support the health and wellbeing of our planet; now and for future generations.
Required Qualifications, Job Requirements and Experience:
- Certificate III / IV in Business Administration or higher.
- A minimum of 2 – 3 years’ proven experience in office administration, including roles such as Administrative Assistant, Events & Marketing Assistant, Receptionist or similar administrative support positions; preferably in a Consultancy or Professional Services Environment.
- Experience in and knowledge of; Workplace Health, Safety, Quality & Environment (HSEQ) and/or Integrated Management Systems (IMS).
- Intermediate Microsoft Office skills; in Word, PowerPoint, Excel & Outlook Mail systems.
- Current CPR & First Aid Certificate (preferable)
- Driver’s License
To APPLY for this position, please include the following documentation
A Covering Letter acknowledging and including reference to the minimum qualifications required, job requirements and demonstrated experience as outlined above;
Your current Resume
Three (3) recent Referees
** Please Note: We respectfully ask that only those who have the right to live and work in Australia apply. **
Please send via email to:
Attn: Amanda Sillman
QLD Lead- Business Promotions & Culture
Hydrobiology QLD Pty Ltd
Email: amanda.sillman@hydrobiology.com
